2026 Parent Volunteer List

Swimming is a sport that needs a great deal of parent involvement, requiring as many as sixty parent volunteers to staff each home meet. Therefore, it is required that each family have at least one parent who serves in some volunteer position for each meet. No experience is necessary for most of these roles. Seasoned parents will help walk you through the process. 

Checker

• Sits with Table. Compares time cards to computer print out to check for discrepancies.

Clean Up at End of Meet

• Help return the pool deck to it's regular state by moving furniture and packing away meet items.

Clerk Assistant

• Responsible for organizing swimmers into the correct heat and lane. Only swimmers are allowed in the clerk of course area. No experience needed.
  

Clerk of Course

• Responsible for organizing swimmers into the correct heat and lane. Only swimmers are allowed in the clerk of course area.

Computer Assistant

• Helps support data entry procedure. No experience needed.

Computer Operator

• Training Required.  
• Seed the meet. Print heat sheets and timer sheets. Check for scratches.  Enter data and verify information - enter times, input DQs, resolve discrepancies. Score the meet. Print labels for ribbons. Publish results. 

Concessions

• Assist in setting up the concession stand, selling items, and packing up at the end.

Greeter

• Assist the visiting team with finding their way around the pool deck as they enter.

Head Table

• Prior table experience required. Lead volunteer for collecting and organizing timing cards.

Head Timer

• Head Timer oversees timers and provides backup stop watch if needed. Prior timing experience needed.

Heat Winner Ribbons

• Distribute Heat Winner ribbons or prizes to the winner of each heat as they exit the pool.

Hospitality

• Stock and distribute provided waters and small snacks to Coaches and Volunteers on both teams.

Parking Lot Attendant

• Direct drop-off traffic safely in and out of the parking lot, and direct teams to their designated parking areas.

Ribbon Writers

• Stick labels on ribbons and place in folder for each swimmer in ribbon box.

Runner

• Assist in gathering the various cards from timers and judges to take to the scoring table.

Set Up Before Meet

• Arrive early and assist with unpacking meet items, moving furniture, and setting the pool deck for the meet.

Stroke and Turn

• Training Required. 
• Observes swimmers to ensure they follow the technical rules for each stroke, kick, and turn, disqualifying those who gain an unfair advantage through illegal form. They act as the "referees" on the pool deck, maintaining a fair playing field for all competitors by consistently applying league standards.

Sweep Judge

• Determine the order of finish. No experience required.

Table

• Assists head table. Collect, organize, and provide cards and data to computer operator. No experience needed.

Timer

• Uses stop watches to time racers and then record times. No experience needed.